A Guide For Using Aspect

A short guide and FAQ to Aspect as an organization, team member, or candidate.

Benjamin @ Aspect avatar
Written by Benjamin @ Aspect
Updated over a week ago

What is Aspect?

In the shortest of summaries, Aspect is an interview recording tool. It is an interview platform built on Zoom (Teams a& Meets coming soon) to help run structured, high-quality interviews that can be replayed, shared and analyzed.

Aspect is your interview companion and will join you in Zoom interviews. All you need is Zoom and you’re all set. It records and transcribes the interview. Aspect supports DEI efforts by ensuring that each candidate is evaluated on their own words with consistent interview criteria.

Why should you record interviews?

Candidates should be assessed based on merit, not our memory

Aspect allows your organization to to revisit key details from interviews. It brings structure and consistency to each interview and ensures that every candidate gets the opportunity they deserve.

Aspect also helps your interviewers feel confident that they are running a fair and effective interview process, and providing an excellent candidate experience. After every interview, full highlights from the conversation provide evidence that is essential for strong decision making and reducing bias.

Along with interview training, this will help you check and mitigate the unconscious biases that is often brought into interviews and hiring decisions. In more specific terms, Aspect helps with:

  • Equitable Hiring: Aspect helps us reduce bias in every interview and hiring decision by facilitating structured, consistent and evidence-based hiring for a fundamentally more equitable process.

  • Quality & Consistency: Aspect takes the gut-feelings and guesswork out of our decision making process, helping you uncover the best talent and raise the quality of every single interview, assessment and hiring decision our team makes.

  • Speed & Efficiency: Aspect helps us make great hires in record time by shortening feedback loops, removing unnecessary steps, and eliminating misalignment across our hiring teams.

Teammate FAQ

  • How does Aspect help me as an interviewer?

    • Aspect allows you to focus on the candidate, not on taking notes. It conveniently puts your structured interview questions and areas to cover at your fingertips, captures the details to make it easy and fast to leave substantive feedback, makes it seamless to collaborate with your hiring team to efficiently stay in-sync, and creates a more fair and equitable hiring process by removing subjectivity.

  • What should I say if a candidate asks why we record our interviews?

    • Here are the simple answers to have in your back pocket:

    • We record our interviews so we can focus on the conversation, not taking notes, and run a better hiring process.

    • Memory recall actually declines to 44% one hour after an interview. We want to make sure that we are basing our hiring decisions on your merit, and not our memory.

    • Aspect allows us to run a more equitable process by ensuring that all candidates are given the same questions and experience. Rather than requiring perfect recall or notes, it will allow hiring managers to refer back to specific questions and answers, and to triangulate perspectives using concrete examples.

    • Aspect also ensures your interviews are structured and well thought out, giving you the best opportunity to showcase your relevant experience and qualifications.

    • If you speak with multiple interviewers, Aspect will help the hiring team coordinate to give you a great experience. It’ll be much less likely you’ll be asked to “Tell me about yourself” four times in four interviews.

  • Will the candidate know they are being recorded?

    • Yes of course, the candidate will be made aware of the recording in the following ways:

    • The Aspect Disclosure is included in event invitations and on interviews.

    • Candidate’s receive the following disclosure in every single interview confirmation email:

      “We ask structured questions for all interviews - meaning, all candidates are asked the same questions in an effort to reduce bias and to even the playing-field. Please note, this interview may be recorded so that we can focus on you, not taking notes, and ensure that we’re delivering a great interview experience. If you prefer not to be recorded during your interview, please let us know - the structure of the interview and decision-making process will remain the same and your decision not to be recorded will have no weight on your candidacy.”

    • For Zoom interviews with Aspect, there are two possible notification points for Zoom.

      • Candidates see a visual “Recording” in the top left corner of the Zoom.

      • As an interviewer, you have the option to enable active consent in Zoom, meaning that candidates have to click to agree to enter the Zoom, with the understanding that they will be recorded.

    Is using Aspect optional for our candidates?

    • Yes, Aspect is optional for both our interviewers AND our candidates. We will only record interviews with a candidate’s explicit consent and they can choose to opt out at any time. If they do, the structure of the interview and decision process will remain the same and their decision will have no weight on their candidacy.

  • What if the candidate doesn’t want to be recorded?

    • If you encounter a candidate who requests not to be recorded, the recording is easy to turn off. To stop recording a Aspect phone interview, simply press the “Cancel Recording” button. You do not need to call the candidate back or spin up a new Zoom, simply continue the conversation and none of it will be recorded. To stop the recording in Zoom, use the stop button in the top left of the Zoom or in the control window.

  • Will Aspect take notes for me?

    • Yes. Full transcription, annotation of key moments and bullet list summariies are all provided in Aspect after your interview.

  • Who can see a an interview done using Aspect?

    • The hiring team for the role and the talent team will be able to see your interviews. Interviews can be made private in Aspect of course, if necessary.

  • Can candidates request a copy of their recordings?

    • A: Yes, Aspect will provide candidates a copy of their recording and transcript upon request to info@aspect-hq.com

Candidate FAQ

  • What is Aspect?

    • In the shortest of summaries, Aspect is an interview recording tool. It is an interview platform built on Zoom (Teams & Meets coming soon) to help run structured, high-quality interviews that can be replayed, shared and analyzed. It ensures every candidate gets a fair and effective hiring process.

  • How does Aspect benefit me as a candidate?

    • Aspect will help ensure that the interviewer and hiring team are focused on you, not on taking notes. It also ensures that interviews are structured and well thought out, giving you the best opportunity to showcase your relevant experience and qualifications.

      If you speak with multiple interviewers, Aspect will help the hiring team coordinate and it’ll be less likely that the same questions are asked in multiple interviews.

      Aspect will help interviewers recall important details about your experience and qualifications so they aren’t simply relying on their notes and recollections.

  • How will I know that my interview is recorded?

    • You will always know that the interview is being recorded. If the interview is being conducted over a video conference system, you will see a visual recording notification (like a flashing red recording button), hear an audio message, and/or see a recording notification appear when you join the video-conference.

  • Can I choose to interview without being recorded?

    • Yes, you can say at any time that you prefer to interview without being recorded.

  • Who will be able to see my interview?

    • Aspect gives recruiting leaders at the hiring organization detailed controls to ensure only the right people have access to your interview. Only the talent team and the Hiring team can see your interview.

  • Is my interview secure?

    • Yes. Aspect take the responsibility of securing your information very seriously and use a variety of industry-standard technologies and services to prevent unauthorized access, disclosure, use, and loss.

  • Will Aspect make a judgement about my qualifications for the role?

    • No.

      While we believe technology, and especially AI/ML, have an important role to play in tools that are built to help organizations build the best possible teams - the tools should be built for guiding and assisting humans in their decision making, rather than making judgements themselves. That is one of the reasons for our name, Aspect - the experience and the tools should be people centric and human.

      Aspect is built to help people make better, less biased hiring decisions. As such Aspect as a platform makes no judgements on whether you are the right candidate but instead help interviewers recall highlights from the interview.

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